As a leader or manager, it’s important to establish a regular weekly meeting with your direct reports. The purpose of this meeting is to provide an opportunity for each manager to give a status update on their actions from the previous week, and to outline their plans for the upcoming week. This meeting should be held at the start of the week, ideally on Monday morning.
During the meeting, each manager should take a turn going around the table to share their progress and plans. As the leader, you can assign any necessary actions or tasks to the appropriate manager. This list of actions will serve as the minutes for the meeting and should be distributed to all attendees. Each manager should have a list of actions against their name, outlining what they need to focus on for the week.
This weekly meeting also provides an opportunity for you to set the agenda for the upcoming week. You can use this time to provide a company update, highlighting any course corrections or new initiatives. The meeting should be a private, open forum for honest and frank discussions. Your direct reports can then share some of the company updates with their teams, providing a mechanism for information to filter down from the CEO and C-suite to the rest of the organisation on a weekly basis.
It’s important to keep all employees invested, included, informed, and motivated. Therefore, all employees should be given a weekly company update, even if not all information can be shared. The company’s mission, goals, and objectives should be part of all employees’ goals and objectives, and the weekly meeting can serve as a platform to reinforce this alignment. By establishing this weekly meeting and ensuring that everyone is on the same page, you can create a cohesive team that is working towards a common goal.